What makes hospitality different
Hospitality runs on a different rhythm than offices or factories. Friday night a restaurant has 12 servers on the floor; Monday afternoon, 3. Chefs come in at 9 and leave at 23 with a 4-hour break between services. Students work weekends only. Staff turnover is high, so new people have to be added quickly. Attendance built around a fixed 9-to-5 struggles with this rhythm.
In TimeHunter a server’s split shift is simply two work sessions on one day, the break between services is recorded separately, and holiday shifts can be planned once you enable one option in company settings. Below is how these features work in practice.
Time tracking tailored to restaurants
QR kiosk in the back office
An old Android tablet by the locker room. Server scans the QR from a staff card — no gloves to pull off.
Server app
Android (iOS beta via TestFlight) — the server taps Start and Stop, records a break, files a leave request and checks their monthly hours.
Photo anti-fraud check-in
The QR kiosk takes a photo at every scan (Photo verification addon). That makes “punching in for a colleague”, common in the industry, much harder.
Business exit
Server has to run to the wholesaler? They tap “Business errand” — time still counts, but as a different type.
Break between services
Chefs often have a break between services, e.g. 14:00–18:00. Record it as a break within the session, or close the session and open a second one in the evening. The system adds both parts of the day together.
Shift planning — templates and week copy
A restaurant doesn’t plan from scratch every month. They have 3 template weeks (summer, winter, holiday) and copy them in a loop. In TimeHunter you build the template week once and “Copy week” carries it over to as many following weeks as you choose. Then you only fix the exceptions.
Copy week
Template week copied to the following weeks for selected employees. You edit only the differences (e.g. a holiday).
Shift templates and colors
Ready templates (morning, afternoon, night, full, short), each with its own color. Select several cells at once and assign the shift in one step.
Shift swaps between servers
Server requests a swap, the other accepts, manager approves — no emails.
11h rest alert
Server finished at 1:00 and clocked in at 10:00 the next day? The compliance module flags the missing 11 hours of rest based on the recorded working time.
Holiday and Sunday work — legal for hospitality
The Polish labor code (art. 151¹⁰) allows Sunday and holiday work in hospitality among other sectors, and the Czech labor code (§ 91) has similar exceptions. By default TimeHunter doesn’t let you put a shift on a public holiday. Once you enable holiday work in company settings, the roster lets you plan shifts on Christmas Eve, New Year’s Day or Easter too.
The period report shows hours worked on Sundays, on public holidays and at night in separate columns, plus overtime. Holiday work without a planned shift counts as overtime at 100%. Your accountant uses this to calculate premiums in the payroll software.
Frequently asked questions
Does TimeHunter support Sunday and holiday work?
How does a server with 2 shifts a day (12-15 and 18-23) work?
Can I plan shifts a month ahead?
How do servers find out about the roster?
Can I track waitstaff lateness?
Does a weekend student need an account too?
Does it handle tips?
How much for a 10-person restaurant?
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